Construction Correspondence Software
Project Mail That Lives on the Project, Not in an Inbox.
DocFlow Mailbox runs correspondence between organisations on a construction project. Each item has a type, a thread, a holder and, where a response is owed, a response date.
What Runs Through the Mailbox.
General Correspondence
Letters and notices between the head contractor, trade partners and the client, on the project record rather than in personal inboxes.
RFIs and Technical Queries
Requests for information and technical queries with a holder and a response date, so anyone can see who owes the answer.
Site Instructions and Non Conformances
Site instructions and non conformance reports in the same register, with documents attached straight from the Document Register.
When Someone Asks for the Trail, It Should Already Exist.
RFIs get raised and non conformances get closed out across separate inboxes. When the client or an auditor asks for the evidence, nobody can show the full trail.
Ball in Court
My Actions shows each person what is overdue, due this week, due later and still unread.
Controlled by Type
The head contractor controls who can issue each mail type on the project.
Reported, Not Just Stored
Analytics reports mail by type, status and organisation, using the same statuses the Mailbox shows.
Correspondence Software Questions.
What Is Construction Correspondence Software?
Software that runs formal project mail, such as letters, RFIs and site instructions, between the organisations on a job, with each item numbered, typed and kept on the project record.
Which Mail Types Does DocFlow Cover?
General correspondence, RFIs, technical queries, site instructions, non conformance reports and transmittals.
Who Can Use It?
The head contractor configures it, and every organisation on the project works in it, trade partners and the client included.
Can I Attach Documents?
Yes. Documents attach straight from the Document Register, so the mail points to a controlled revision.
How Do People Know What Is Waiting on Them?
My Actions lists overdue items first, then what is due this week, what is due later and what is unread.
Not a Design Environment
DocFlow is the project record for correspondence, plans and schedules. It is not a design coordination or BIM environment, so keep your model tools for that.